Financial Wellbeing
Find out how to manage your accounts, increase your income, and make the most of your outgoings and expenses. And how to tackle missed or late payments to minimise disruption to your finances.
As a limited company contractor, you will come across a number of additional responsibilities compared to other freelancers – one of these is ensuring you fill and send off required forms, such as a P11D.
Here we take a look at when to use a P11D form if you’re self-employed.
If a company provides their staff with taxable benefits, or ‘benefits in kind’, then a P11D form will need to be filled out and sent to HMRC.
It’s used to declare any items or services that either you or your employees have received via your company in addition to a salary.
This notifies HMRC of any tax or National Insurance Contributions (NICs) that the company may need to pay on these benefits.
Any benefit or expense that hasn’t been taxed through payroll will need to be included on a P11D form.
Typical benefits in kind that you would need to mention are:
Previously called dispensations, exemptions are routine employee expenses that you don’t need to report to HMRC.
You will only qualify for an exemption if you are either paying a flat rate to your employee as part of their earnings (this will need to be a rate approved by HMRC), or paying back the employee’s actual costs.
Examples of the types of benefits that don’t need to be reported (if you qualify for exemptions) include:
A P11D form needs to be sent off on an annual basis and is not dependent on how your company year falls.
The deadline date for completing and filing to HMRC is the 6th of July and the amount owed will need to be paid by the 19th of July.
As is the case for other tax liabilities, missing the deadline date will result in penalties.
You’ll receive a fine of £100 per 50 employees for each month or part month that your P11D form is late.
You will also be charged penalties and interest if you’re late with payment.
It’s vital to keep records as proof of any benefits and expenses – you may even find yourself in a situation where HMRC asks to see them should they make an inquiry.
You must keep these records for at least three years from the end of the tax year they relate to.
Examples of the type of information you’ll need to have is:
Find out how to manage your accounts, increase your income, and make the most of your outgoings and expenses. And how to tackle missed or late payments to minimise disruption to your finances.
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